The Renovation and Expansion of the Current Hamilton School
Presented to the Moline School District No. 40 Board of Education
June 24, 2013
Cabinet: Dr. David Moyer, Superintendent, Dave McDermott, CFO, Matt DeBaene, Assistant Superintendent for Assessment and Accountability, Christina Denman, Assistant Superintendent, Lanty McGuire, Assistant Superintendent, Todd DeTaeye, Assistant Superintendent of Curriculum and Instruction, Darryl Snyder, Director of Facilities
In 2006, the Moline School District No. 40 Board of Education adopted a five-year strategic plan with five areas of focus, including Facilities/Technology. During that period of time, the district accomplished two major facilities projects. It renovated and expanded Bicentennial School and closed Horace Mann School in Coal Valley, and it renovated and expanded Wilson and Deere Middle Schools to accommodate sixth grade students.
In 2008, a facilities sub-committee was convened to formulate a long-range facilities plan for the district. In 2011, the Board of Education approved a recommendation to reconfigure the district to include three or four-section attendance centers at the elementary grade levels. Sites identified as viable for long-term utilization were Bicentennial, Butterworth, Hamilton, Jefferson, Lincoln-Irving, Roosevelt, and Washington Schools.
In 2012, the Board of Education directed the administration to update the strategic plan, resulting in the adoption of The Moral Imperative Realized—Raising the Bar and Closing the Achievement Gap for All Students: An Operational Plan for Continuous Improvement 2013-2016 on May 13, 2013.
The administration ensured that the final plan would be based on three interrelated components, student achievement, capacity building, and sustainability. Input from10 separate Community Listening Sessions throughout the fall of 2012 assisted in the development of three objectives, including the objective: Provide Quality Facilities Appropriate for 21st Century Learning.
Objective: Provide Quality Facilities Appropriate for 21st Century Learning
Moline School District No. 40 will continue implementation of concepts identified in the Strategic Plan Facility Study Committee Recommendations dated March 22, 2010, and approved by the Board of Education on January 24, 2011, by expanding Hamilton Elementary School to a four-section K-5 elementary attendance center. Upon completion of the expansion project, Garfield school will be closed and offered for sale. Ericsson School will be repurposed and options for community partnerships, programming, and services will be explored. A plan will be developed to redistrict attendance boundaries for K-5 students residing west of the I-74 corridor. Additional priority areas will include safety and security improvements to existing buildings and increased capacity for air conditioning at the high school.
Implications for Student Achievement
Class sizes will be more balanced and easier to manage. Teachers will be able to collaborate more effectively (see capacity building below). Specialty areas such as art and music and support programming such as talented and gifted, library, counseling, and social work services; ELL; and special education can be redesigned to be more effective and efficient. Wireless capacity and modern building design will better support 21st Century learning and post-secondary knowledge and skills development. Labs and learning spaces at the high school will be more comfortable and conducive to learning. Safer buildings will protect instructional time by preventing disruptions in the learning environment.
Implications for Capacity Building
Levels of teacher collaboration will be increased, as buildings will have more and better options for structuring horizontal, vertical, and content-specific teams. The district will have more resources to allocate toward the capacity building activities required to support student achievement.
Implications for Sustainability
Closing two attendance centers will result in a permanent annual savings to the district of approximately $350,000 annually. This will be achieved primarily through a reduction in administration, support staff, and operations and maintenance costs. This will assist the district in its ability to more efficiently allocate resources to improve student achievement and attract, retain, build the capacity of its employees, and maintain healthy fund balances. It will increase energy efficiency and reduce the need to allocate funds to repairs on aging buildings that will not contribute to the long-term educational needs of the community. It will also allow for the district to provide necessary student programming in a more efficient manner, resulting in improved services for students and additional cost savings.
Products/Outcomes Associated with Completion of Objective
The district will have improved its ability to plan and staff programming for students, increased its ability to deliver instruction consistent with demands for 21st Century learning needs, eliminated as attendance centers its oldest (Garfield) and two of its smallest (old Hamilton, Ericsson) facilities, ensured modernized security measures to existing buildings, and increased the percentage of square footage that is air conditioned.
Realistic Timeframe for Completion of Each Phase of Objective
The Action Step for the objective includes the following timeline for completion of the project:
1) Select Construction Manger May 2013; establish communication processes with affected students and families May 2013; sell bonds July 2013; establish planning committee of administrators, teachers and parents June 2013; establish redistricting committee, hold community input sessions, and begin series of meetings to seek options for utilization and/or sale of Garfield School and repurposing of Ericsson School as a community center October 2013; identify future Hamilton principal to assist with transition planning January 2014; groundbreaking May 2014; begin construction June 2014; redistribute Hamilton students to Garfield and Lincoln-Irving Schools June/July 2014 until new Hamilton opens, repurpose administration and staff as needed during 2013-14 school year; complete transportation planning with Metro Link for affected families (immediately upon completion of redistricting work); reassign administration as necessary to include an assistant principal position at Hamilton October 2014; begin staffing plans for new and existing buildings November 2014-May 2015; opening of new Hamilton School (ribbon-cutting) August 2015; Garfield and Ericsson Schools closed as attendance centers in June 2015 and transitions for future uses and ownership initiated listed for sale September 2015;
2) Risk Management Committee makes recommendation to Cabinet May 2013, work to upgrade antiquated buildings begins June 2013, work completed Fall 2013; and
3) Planning for reallocation of space Spring/Summer 2013, design work completed November/December 2013, request for bids out January/February 2014, construction completed August 2014.
Process for Completion of the Project
On May 14 Cabinet met with Hamilton Principal Vicki Diamond-Bohlman, Lincoln-Irving Principal Sharon Lantzky, Ericsson Principal Juanita Terronez, and Garfield Principal Todd Williams to add specific details to the Action Plan related to the Hamilton expansion project outlined in the Operational Plan. It was determined that seven advisory committees would be formed to provide input into the planning process.
The Operational Plan will be a standing agenda item on Board Agendas with progress toward completion of all aspects of the plan reported when appropriate. Below is the most current information on the structure and responsibilities of the seven committees.
*Denotes Lead Administrators
Todd DeTaeye(Chair); Vicki Diamond-Bohlman, Todd Williams, Sharon Lantzky, and Tina Denman (Moline School District Cabinet and administration); Phil Rhea, Missy Rhea, Heather McBride, Amber Soucinek, Brian Soucinek, and Nicole White (Parents); Cindy Murphy, Shelly Rumler, Abbey Thrasher, Lori Sedlock (Teachers); Sarah Wallace Teed (Counselor); Pam Grooms (Administrative Assistant)
Plan for issues in year one and year two related to housing Hamilton students and special education students
2013-14: 12 current Hamilton kindergarten students will be given the option of attending kindergarten at Garfield or a K/1 split at Hamilton. Special education discussions will begin in June 2013
2014-15 discussions begin by November 2013.
Ericsson Survey Update 10/17/13
On Tuesday, October 15, Dr. Moyer updated the Board on the status of the survey being developed for the purpose of gathering information about repurposing of Ericsson School. At the September 30 Board Meeting, the Board approved sharing the cost of a survey with the City of Moline designed to solicit information from residents of that neighborhood on potential uses for the building when it is no longer utilized as an attendance center. The district has contracted with Dr. Brent Wholeben from Northern Illinois University to conduct the survey and analyze the results. The survey will be administered from Oct. 24-Nov. 12 online and in hard copy formats and will be available at the schools during Parent Teacher conferences.
Juanita Terronez* and Stephanee Jordan* (Moline School District administration); Cam Torres (YMCA); Antonio Varela, Guadalupe Salsido, Amy Leising, Christie Rimkus, Betty Hoff, Margaret Colon, and Jennifer Pizano (Parents); CASA Guanajuato, Project Now, Palomares—Floreciente Neighborhood Committee, Blackhawk Outreach, Boys and Girls Club of the Quad Cities, St. Mary’s Church, Trinity Lutheran Church, Moline Public Library, Western Illinois University, Esperanza Group, County Health/Visiting Nurses, Greater Quad Cities Hispanic Chamber of Commerce, LULAC Council, Heasdstart Preschools, and Group O (Community Agencies and Businesses); City Planner Jeff Anderson, Zoning/Planning Specialist Shawn Christ (City of Moline), and Jason Smith and Eddie Alaniz (COP Officers).
Examine alternative options for utilization of the current Ericsson School as a community center.
First meeting June 13. Timely completion of this work will help ease transition upon closure of school.
#Note—issues related to the current Garfield site will be discussed spring of 2015.
Darryl Snyder*, Todd Williams*, Vicki-Diamond-Bohlman, Clint Christopher, Deb Singley, Tammy Murphy-Flynn, Scott Verstraete, Tina Denman, Tim Aumuller, Shannon Harding, and John Sullivan (Moline School District Cabinet and administration); architects and construction managers; Tim Aubrey and Shawn Christ (City of Moline); Mike Drymiller, Scott Fornier, and Drew Milky (Community Representatives); Jayne O’Brien (Moline Public Schools Foundation); Rotary Club and Kiwanis Club; Michelle Baily, Eva Diekman, Michele Gomes, Sarah McCoy, Amy Scott, Steve Wasser (Parents); Lynsy Erickson, Angela Graber, Sue Krismanits, Lindsay Meeker, Carolyn Mesick, Teri Peterson, Julie Reed, Shelly Rumler, Angela Sheese, and Ann Spence (Teachers); Ramon Mojica (Custodian); and Kate Shafer (PTA/Support Staff).
Determine space, safety, traffic, layout, and functionality of renovated Hamilton School
District administration met with representatives from Russell Construction Company and Legat Architects, Inc., on May 23, 2013, to establish basic parameters and begin initial planning for committee work. Administration received authorization from the Board to finalize contracts with Russell Construction Company to serve as Construction Manager and Legat Architects, Inc., to serve as architects on May 28, 2013. First committee meeting held on June 19, 2013. Final contract submitted for Board approval on June 24, 2013.
Chairs: Clint Christopher*; Tina Denman*; and Dave McDermott (Parent)* Members: Tom Behl; Shawn Christ (City of Moline/Parent); Vicki-Diamond-Bohlman (Parent); Darian Duffy (Parent); Megan Frederiksen (Parent); Greg Green; Dave Howard (Parent); Shellie Houtekier (Parent); Matt Kanstens (Parent); Sharon Lantzky; Janet Mathis (Renew Moline); Jeff Nelson/Chelsey Hohensee/Todd Franzen (MetroLink); Craig Reid (Parent); Adrian Richie (Parent); Mike Resler (Parent); Shelly Rumler; Juanita Terronez; and Todd Williams
Determine attendance boundaries for affected communities.
Begin small group discussion May/June 2013. Begin large group discussions August/September 2013. Work to be completed by March 2014. Lincoln-Irving programming considerations to be considered in planning process.
Dave McDermott*, Darryl Snyder*, Juanita Terronez, Stephanee Jordan, Todd Williams, Vicki Diamond-Bohlman, Todd Williams, and Chris Lopez (Moline School District Cabinet and administration); Jeff Nelson (MetroLink), Cam Torres (YMCA), Chief Kim Hankins and Engineer Scott Hinton (City of Moline); and parents
Three sub-committees (Hamilton Traffic, Ericsson to Lincoln-Irving, Garfield to Hamilton) will be responsible for working through issues related to traffic flow, bus routes, crosswalks, supervision, start and end times of schools, etc.
Hamilton Traffic discussions to begin May/June 2013, other discussions to begin November 2013.
Matt DeBaene*, Lanty McGuire*, Tina Denman, Stephanee Jordan, Juanita Terronez, Vicki Diamond-Bohlman, Todd Williams, Sharon Lantzky, and Linda Seusy-Gerard; Sue Blackall (MEA President); custodians; and support staff
Determine staffing for 2014-15 and 2015-16 school years, establish parameters for dual language program, develop comprehensive plan for special education, develop plan for special area teachers and student support staff such as counselors and social workers
Staffing related discussions begin August/September 2013, dual language/special education, etc. discussions begin November 2013, with dual language brochures, application, and policies and procedures completed by fall 2014.
Composition: Darryl Snyder*, Bob Beem, Dave McDermott, and Lanty McGuire (Moline School District Cabinet and administration); Mike Wennekamp (community representative—YMCA); parents; custodians; students; support staff; and teachers with Bicentennial transition experience
Issues related to the culture and identity of the new school and a catchall to discuss logistical/ practical details to ensure readiness on day one of school 2015.
New principal named early spring 2014. Discussions begin immediately after boundaries are established in March of 2014. Staffing decisions must be completed by December 2014.
The Operational Plan will be a standing agenda item on Board agendas with progress on this objective reported regularly. A link to information on the Operational Plan is accessible on the district’s home page. Media releases will be distributed when important information on any aspect of the objective requires communication with the public at large.
Live links to each of the sub-committees feature real time agendas and minutes to keep the community abreast of the work being done to bring the project to completion.
The Hamilton project was recommended as the next priority in facilities upgrades because it is the project that has the most positive impact on student achievement, while providing for the greatest efficiency of operations.
The current Hamilton School will be vacated for the 2014-15 school year during construction. The new building will open at the beginning of the 2015-16 school year as a four-section school designed to house approximately 600 students. Ericsson and Garfield Schools will close, and district boundaries will be redrawn, with current Lincoln-Irving and Willard School families potentially affected. Lincoln-Irving School will become a model school for dual language instruction. Upon completion of the project, the district will save approximately $350,000 in annual operating expenses.