Weather Guidelines

Click Here for Winter Weather Remote Learning Day Information

Attention Families,

As winter break is upon us, I wanted to take a moment to share some details regarding winter weather, snow days, and remote learning. As you may recall, districts in Illinois are allowed to utilize a district-wide remote learning day in lieu of a traditional snow day. Traditional snow days need to be made up at the end of the school year, potentially extending this school calendar into the middle of June. Calling for a winter weather remote learning day, in lieu of a traditional snow day, allows for it to count as a day of continuous learning and does not have to be made up at the end of the year.

As a reminder, a parent survey last year yielded 70% of parents indicating they preferred a winter weather remote learning day, in lieu of a traditional snow day. 25% of parents indicated they preferred a traditional snow day. The remaining 5% of parents indicated they had no preference. Please keep in mind that should winter conditions ever become severe, especially when a wind chill warning is forecasted, the District still has the option to utilize an emergency/traditional snow day. However, it has been the practice of the District to keep our doors open whenever possible. Regardless of any decision, we do realize that it may not be the most appropriate for every family. If you, as the parent or guardian, should decide to keep your child home due to inclement weather, please contact your school and make them aware of your decision. These absences are excused. Please see more details on the District website at www.molineschools.org under the “District” tab and then “Weather Guidelines''.

See the other side of this letter for this year’s general continuous learning schedule for any winter weather remote learning day that would need to be utilized. The schedule is designed to be user-friendly and accommodating to various family needs.

General Winter Weather Remote Learning Day Structure

Students will have a total of five hours throughout the day for online engagement and time for independent learning, reading, and activity completion.

Grades Pre-K-1

Grades 2-5

Grades 6-12

Daily attendance will be marked based on learning activity completion (SeeSaw or paper/ packet activities) and brought back completed the next day.

Snow day learning activities will be sent home soon in advance. Please store them for use at such a time a winter weather remote learning day is called.

Students will have all day to complete their snow day paper/packet or online learning activities and bring them back completed to school the next day.

Teachers of grades Pre-K-2 will be available during the day to answer any questions via school email or through Class Dojo.

All Teachers/Specialists will have learning activities for the day posted on Google Classroom or will have provided in advance, any paper/packet learning activities.

Daily attendance will be marked based on learning activity completion either online via Google Classroom or paper/ packet activities brought back completed the next day.

Teachers will be available via email and there will be two optional opportunities for students to log on to a “Google Meets” with their Teacher to check in and connect or to ask questions regarding the learning activities:

9:00-9:30am
1:30-2:00pm

Each student’s 2nd period Teacher will send an “Attendance Question” through Google Classroom for students to answer in the morning.

Students will have all day to complete their snow day paper or Google Classroom online learning activities and bring any paper-based work back completed to school the next day.

9:00-9:30am
1:30-2:00pm

Please watch for any school specific follow up information after winter break. Notifications for any winter weather remote learning day or traditional emergency/snow day will be sent via Remind, SkyAlert, Class Dojo, and through the media.

Thank you and be safe,

Rachel Savage, Superintendent Moline-Coal Valley Schools

December 28, 2022

Click Here For High Heat Guidelines

Moline-Coal Valley School District’s Administrative Heat Procedure is based on the Illinois State Board of Education Policy: The health and safety of children are of paramount importance to local Superintendents. Section 18-12, the School Code allows the use of interrupted School Days for “adverse weather conditions.” As a reminder, with regard to extreme heat, the Illinois State Board of Education (ISBE) allows for four options:

1. Amend the public school calendar to start school at a later date.
2. Dismiss after 5-clock hours of instruction plus lunch (MCV will use this option)
a. Instructional time is maximized
b. Advance notice will be provided to allow parents to arrange for childcare
c. School day does not have to be made up
3. Utilize an Emergency Day (no school for the entire district)
a. Advance notice will be provided
b. School day must be made up
4. Utilize an Interrupted Day (school may be dismissed after a minimum of one clock hour of instruction)
a. No advance notice; decision will be made during the school day
b. Minimal time for parents to arrange for childcare

MCV District’s Criteria for Early Dismissal of Non-Air Conditioned Schools

~If the heat index (combination of heat + humidity) is 98 degrees or above

~Refer to the chart from Child Care Weather Watch

Communication:

~Parents, students, and staff of non-air conditioned buildings will be notified preferably by 6:00 a.m. (or as soon as possible) in the event an early dismissal is necessary due to the heat index. Notification will be made via the district Parent Notification System (e.g., Remind and/or Skylert which includes phone calls and follow-up emails to parents and guardians), media outlets, and District website.

District Action Plan:
~The weather forecast will be reviewed using multiple sources on both a daily and weekly basis.
~The goal is to plan as far in advance as possible.

~If the heat index is over 98 degrees, campuses without air conditioning will be released early.

Jane Addams Elementary
Butterworth Elementary
Lincoln-Irving Elementary
Logan Elementary
Washington Elementary
Willard Elementary
Jefferson (PM class will be canceled)

~The following campuses with air conditioning will remain in session for the full day:

John Deere Middle School
Woodrow Wilson Middle School
Bicentennial Elementary
Roosevelt Elementary
Hamilton Elementary
Franklin Elementary
Moline High School

Dismissal Schedule:
~The district will dismiss the following campuses after five hours of instruction plus a lunch period:

* Addams, Butterworth, Lincoln-Irving, Logan, Washington, and Willard (1:30 p.m.)
*Jefferson Preschool will cancel the PM session on these days

Staff Members:

~In the event school is dismissed early, staff members of non-air conditioned schools are expected to work a full contractual day, but are encouraged to locate a cool place within the building to work.

Athletics (After School Hours):

Athletes participating outdoors and in hot, humid weather or indoors, in non-air conditioning gyms are susceptible to heat-related illness. If a high risk is present, coaches must follow the IHSA guidelines for prevention of heat illness.

Maintenance Plans:

~Air exchange units will be left on overnight when the temperature is over 90 degrees during the day.
~Custodians will leave the second-floor windows open during the evening on days the temperature exceeds 80 degrees.
~One custodian in each building without air conditioning will come in early to open windows on days the temperature outside is 90 degrees or above.

Building Plans:

~Keep shades closed on the side of the building receiving the most sunlight.
~Keep overhead lights to a minimum when possible.
~Turn off any electronic equipment that is not in use.
~Students will be allowed to bring water bottles to remain properly hydrated throughout the day.

Updated August 25, 2022
~ ~ ~

Winter Weather Guidelines

Moline-Coal Valley School District strives to keep schools open for students during the academic year. In times of inclement weather (most specifically snow or ice storms), the decision to open or close schools is based primarily on current and anticipated weather and road conditions that will affect families during school hours. The district now also has the option to call for a Remote Learning Day in lieu of a traditional snow day. This allows the day to count as a day of learning and does not have to be made up at the end of the school year as traditional snow days do.

Local superintendents and staff study weather conditions in our districts during the early morning hours to determine if road conditions will allow for reasonable travel by parents and students. Regardless of the decision, we do realize that it may not be the most appropriate for every family. If you, as the parent or guardian, should decide to keep your child home due to the inclement weather, please contact the staff at your school’s office and make them aware of your decision. Phone numbers may be found on each school’s webpage. Also, discourage teenagers from driving in bad weather conditions, take them yourself, or offer alternative transportation. These absences are excused and all work may be made up for full credit.

In making the decision to close or keep schools open, or to call for a Remote Learning Day, the District uses the following guidelines:

1. If possible, traditional school days/emergency closings or Remote Learning Days, will be announced the night prior to the day school will be closed. If this is not possible, the announcement will be made the following morning.

2. At 4:30 a.m. the superintendents in the Quad Cities region usually listen to updated weather reports and road conditions in their school districts. Keep in mind, while regional districts strive to make similar decisions regarding school closures, each district ultimately makes the best decision for their unique district circumstances.

3. By 6 a.m., a decision is reached on whether or not schools should be closed, and if a remote learning day could be used instead of a traditional snow/emergency day. If the decision is to close schools, it will be announced on these communication channels:

~Parent Notification System – Skylert (The goal is to send the call as close to 6 am as possible)
~School District website: www.molineschools.org

~Local media television and radio stations

~Remind text messaging system

Early dismissal due to inclement weather

As you may know, once children arrive at school, it has been the practice in the Moline-Coal Valley district not to send children home prior to the regular dismissal time because of the possibility of sending a child to an unoccupied house. However, rare exceptions may necessitate sending students home before the regular dismissal time. This also would be announced on the communication channels listed above.

Please make certain students have a safe and supervised place to go if an early dismissal occurs.

Outdoor weather conditions

If extreme cold winter weather conditions are present during the school day, district administrators refer to the National Weather Service’s Wind Chill factor to determine whether or not school will be in session.

If the wind chill crosses to a warning, then school will be cancelled or a Remote Learning Day will be called. If the wind chill is predicted to be an advisory, school will be open.

The criteria for issuing a wind chill advisory and warning (as issued locally by the National Weather Service):
Wind Chill Warning – when wind chills of -30F or below are expected

Wind Chill Advisory – when wind chills of -20 to -29F are expected

It is the District’s policy that if the temperature is 10 degrees or lower (including wind chill), students will be kept indoors for recess.

How Parents Can Help

Please make sure your phone number and contact information is accurate and updated in Skyward to ensure that you will receive a call and email. The Parent Notification System uses the information in the student database and is synced daily. Also, be sure to download the Remind app and make sure that your notifications are turned on.

We hope this explanation helps you understand how the Administration makes decisions regarding weather-related school closings. If you have any questions, please contact me at (309) 743-1600 or [email protected].

Dr. Rachel Savage, Superintendent

Winter Weather FAQ

It is snowing, cold, and slippery; the meteorologist says it could be the worst storm in decades; the street where we live hasn’t been plowed and I don’t feel comfortable going outside, BUT school is still open. Should I send or take my child?

Parents: The Decision is yours!

Winters in Northwest Illinois often bring snow, ice, cold, and strong winds making it difficult to get around town and to school. In defense of our meteorologists, their predictions must cover a wide viewing audience from Dubuque and Iowa City, IA to the north and west to Peoria and Princeton, IL to the south and east; so it’s not unusual for the storms ‘worst’ to miss us.

When they do occur, the decision to open or close schools is based on the following:

• The municipal street departments can maintain all of the main streets in an acceptable manner.

• The District’s facilities department is confident that they can keep our driveways, walkways, doorways and parking lots cleared sufficiently for pedestrians, cars, and emergency vehicles.

• The weather forecast supports the decision.

Some common questions or perceptions:

- Why don’t you close when Iowa and surrounding Illinois districts do?

Unlike the Iowa and neighboring rural districts, Moline (and Rock Island) do not have the same issues with busing students on rural highways and more remote areas where high winds and drifting snow can make roads impassable. Moline also benefits from being mostly landlocked with cities to the north, west and east and the fact that the City of Moline continues to do such a good job of clearing the main streets.

- You’re only keeping schools open because of the money.

Funding from the State of Illinois to school districts is based on the average daily attendance (ADA) of the best three months of the school year. Because of the weather, the winter months are seldom used in those calculations.

- My child will be punished if they don’t come to school on these days.

If a parent or guardian calls in to his/her school, that absence is considered “excused” and all work accepted for full credit.

Finally, like most other school districts in Illinois, the overwhelming majority of our parents work outside the home and have limited options for childcare when school is cancelled. As much as possible, we try to stay open to give families a choice; because, when we close, parents must decide whether to:
- Stay home and lose the day’s wages (if they are an hourly worker),
- Take a personal day,
- Vacation day, or
- Leave their child(ren) home alone.

When we are able to keep schools open, EVERY parent has a choice. They can keep their child(ren) home or send them to the care of school staff and administration.

- Does this mean that schools will always be open regardless of the weather?

No, student safety is our first consideration; and there have been a number of times in the past when school was cancelled due to roads that became impassable or as a result of excessively cold, icy or snowy conditions.

- How cold does it have to be to keep students in for recess?

It is the Moline-Coal Valley District’s policy that if the temperature is 10 degrees or
lower (including wind chill), students will be kept indoors.

During the cold weather, please be sure that your child comes to school dressed appropriately for outdoor events. Warm coats, gloves, scarves, hats and boots are a good idea in the winter weather. If a student wears only shoes, and no boots, he/she may be asked to stay on the blacktop area of the playground.

If you have questions or comments, please contact me at (309) 743-1600 or [email protected]

Dr. Rachel Savage, Superintendent